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Records and Information Management

Records and Information Management Month isn’t strictly a technology holiday, but you could consider it technology-dominant since most record-keeping is now done electronically. The holiday, abbreviated as RIMM, was introduced by the Association of Records Managers and Administrators (ARMA) International, and it occurs every April.  Created in 1995 by ARMA International, it was developed to promote standards and best practices for record keeping and information management and to emphasize the importance of having organized records.  Here are some ideas on coordinating efforts during April to encourage consistent and cohesive records management, strong security and appropriate privacy practices. 

The benefits of records management can be remembered through the acronym RECORDS*:

  • Reduce costs through records management, storage, archival and disposal
  • Enable effective performance
  • Comply with legal and regulatory requirements
  • Operate more efficiently with readily available information
  • Restrict use to protect against inappropriate and unauthorized access
  • Deliver services without interruption in the event of a disaster
  • Support consistent execution and delivery of services and products and business processes

Information is collected data, thoughts, ideas, or memories. Records are documents that contain information in a structured format. Managing these records and information involves maintaining, storing, and preserving the records and information in such a way that they can be easily found for as long as they are useful for historical, administrative, or legal purposes. Records and information managers are often the keepers and protectors of potential knowledge.

Information is one of the most vital components to any organization, and the management of maintaining this information is incredibly important to ensure that it remains accessible and reliable for any possible future needs. It is also important to have a tested and proven system in place to keep your records stored privately to protect yourself and your clients in an age where identity theft and other privacy concerns run rampant.

The month of April is a great time to review your policies and practices.